Engaging IT Vendors in the Era of Remote Learning Best Practices for Schools & Districts
School Leaders Risk Management Association Members:
As traditional methods of learning increasingly give way to social distancing and remote learning in the COVID-19 era, schools need reliable, cost-effective, and safe solutions to connect with students and facilitate learning under these challenging new conditions. As third-party IT vendors offer these necessary solutions - from Learning Management Systems and cutting-edge EdTech applications to general purpose video conferencing tools - schools have more choices than ever. However, because these vendors often have access to personal information (PI) of students, districts must retain vendors and IT services that align with districts’ legal and regulatory obligations to protect students’ PI.
Office of Civil Rights Addresses the Impact on Schools of the Recent Supreme Court Decision concerning LGBTQ Discrimination
On June 16, 2020, we reported on the Department of Education’s Office of Civil Rights (“OCR”) Letter of Impending Enforcement Action against a State Athletic Association for allowing transgender girls to compete on girls’ track teams. According to OCR, this practice violated Title IX by discriminating against biological girls. Subsequently, the United States Supreme Court, in the landmark decision, Bostock v. Clayton County, Georgia, 140 S. Ct. 1731, (June 15, 2020) (“Bostock”), held that LGBTQ discrimination in the workplace is unlawful sex discrimination in violation of Title VII. On August 31, 2020, OCR issued two separate letters, both of which addressed its interpretation of Title IX in light of the high court’s Bostock decision.
In the first letter, which revised its Letter of Impending Enforcement, OCR explained that it would continue to proceed with bringing the Connecticut Athletic Conference and District into compliance with Title IX. In this “formal statement of OCR’s interpretation of Title IX”, OCR stated that “the Bostock holding does not alter the legal authority for single-sex athletic teams under Title IX because Title IX and its implementing regulations permit certain distinctions based on sex….” OCR conceded that Title VII and Title IX did share some similarities. (Title VII applies to discrimination in the workplace, and Title IX limits its scope to discrimination in all educational institutions, both public and private, which receive federal funds). However, OCR noted that “unlike Title VII, one of Title IX’s crucial purposes is protecting women’s and girls’ athletic opportunities.” Furthermore, OCR found that “separate-sex teams have long ensured that female student athletes are afforded an equal opportunity to participate.” Title IX’s regulations “authorize single-sex teams because physiological differences are relevant.” When a recipient [of federal funds] provides “separate teams for members of each sex, under 34 C.F.R. §106.41(b), the recipient must separate those teams on the basis of biological sex, and not on the basis of homosexual or transgender status.”
In its second letter, OCR issued a notice of investigation of a student’s complaint that a Tennessee school discriminated against her based on her sexual orientation; the student asserts she is a lesbian. OCR again expressly addressed the Bostock decision when it stated, “Title IX does not mention discrimination on the basis of a student’s sexual orientation. However, the U.S. Supreme Court recently held that discrimination on the basis of an individual’s status as a homosexual constitutes sex discrimination within the meaning of Title VII of the Civil Rights Act of 1964.” OCR specifically stated that the Supreme Court has long recognized “significant differences between workplaces and schools”, and that the Bostock decision does not control the Department’s interpretation of Title IX. However, OCR noted that Bostock does guide OCR’s “understanding that discriminating against a person based on their homosexuality or identification as transgender generally involves discrimination on the basis of their biological sex.” OCR concluded that it would open up an investigation of whether there was discrimination against this student on the basis of her biological sex, by reason of sexual orientation.” The fact that OCR published this letter at all was surprising, as it normally does not publish any letters regarding the opening of Title IX investigations.
While these two letters may seem contradictory, they are not. Importantly, OCR distinguishes its enforcement of Title IX regarding schools that separate students by biological sex in the context of intimate facilities and sports teams because Title IX “includes specific statutory and regulator exemptions outlining when consideration of biological sex is permitted.” These recent developments outlined above have muddied the waters in an already legally complex Title IX landscape. Resultantly, as the law on Title IX continues to develop, districts should seek legal counsel to maintain compliance when LGBQT issues arise.
You can download OCR’s two letters below:
Court Refuses to Delay New Title IX Regulations
On August, 12, 2020, in Commonwealth of Pennsylvania v. DeVos, 1:20-cv-01468 (D. Columbia 2020), the United States District Court for the District of Columbia, denied plaintiffs’ Motion for a Preliminary Injunction, or in the alternative for a Stay Pending Judicial Review. The litigation commenced on June 4, 2020, when the seventeen States’ Attorneys General and the District of Columbia filed a Motion for Preliminary Injunction challenging the legality of the U.S. Department of Education’s (“the Department”) Final Rule (“the Rule”) regarding new Title IX obligations. The Rule, which overhauled school districts’ harassment and assault reporting policies and processes, was scheduled to become effective on August 14, 2020. Please refer to our “Self-Audit Checklist and Best Practices for School Districts”, which was posted last month, about the new regulations.
The States’ Attorneys General sought an injunction enjoining implementation of the Rule, arguing that the Department exceeded its statutory authority, that the Rule was an abuse of discretion, and that the Department did not properly observe the Administrative Procedure Act’s notice and comment procedure. Furthermore, the States argued that “because of the Rules’ impracticable effective date, primary, secondary and postsecondary schools across the country will be required to completely overhaul their systems for investigating and adjudicating complaints of sexual harassment in less than three months, in the midst of a global pandemic that has depleted school resources, and with faculty, staff and student stakeholders absent from their campuses due to the pandemic and, in many cases, on leave due to the summer.”
Addressing Plaintiffs’ argument that the Rule’s mandated grievance process in K-12 schools exceeds the Department’s authority and fails to take into account the “unique environment of K-12 schools,” the Court flatly refused to substitute its judgment for that of the Department, and stated it was not its place “to ask whether a regulatory decision is the best one possible or even whether it is better than the alternatives.” Additionally, the Court noted that the Department considered and adopted different rules for K-12 and postsecondary institutions, as elementary and secondary schools are not subject to the live hearing requirement.
Though the Court sympathized with the States’ argument that the COVID-19 pandemic has made schools’ implementation of the Rule difficult and that “a later effective date might have been a preferable policy decision,” it could not conclude that the Department’s effective date was “arbitrary and capricious,” especially since schools have “had almost two years to analyze and understand its requirements.”
To review the Court’s ruling, please download the Opinion here:
Federal Appellate Court Finds School Violated the First Amendment by Suspending Student from Cheerleading for Vulgar Snapchat Posted Over the Weekend; Away from School
On June 30, 2020, in a precedential decision the Third Circuit Court of Appeals in B.L. v. Mahanoy Area School District, No. 19-1842 (3rd Cir. 2020) found that a school had violated student B.L’s First Amendment rights by suspending her from the JV cheer team due to a picture she posted on snapchat. The picture in question was posted over a weekend and away from school and depicted B.L. and a friend with their middle fingers raised. The picture had the caption “F*$# Cheer”. B.L posted the picture because she was frustrated that she did not make the varsity team. The cheer coaches decided that the “snap” violated team and school rules. The cheerleaders’ rules required cheerleaders to “have respect for [their] school, coaches… [and] other cheerleaders” and “avoid foul language and inappropriate gestures.” The coaches also felt that B.L violated a school rule the required student athletes to “conduct themselves in such a way that the image of the Mahanoy School District would not be tarnished in any manner.”
First the Court addressed the issue of whether the snapchat constituted on or off campus speech and noted that the omnipresence of online communication poses challenges for school administrators and courts alike. The Court found that B.L’s snap fell “outside the school context” as it was “created away from campus, over the weekend, without school resources, and she shared it on a social media platform unaffiliated with the school.” Next, the Court analyzed whether the First Amendment allowed the school to punish B.L for her off-campus speech. According to the Court, “obscure lines between permissible and impermissible speech have an independent chilling effect on speech.” The School argued that its actions were justified because of its power “to enforce socially acceptable behavior” by “banning vulgar, lewd, obscene or plainly offensive speech by students.” In response, the Court cited the precedent that it was “unseemly and dangerous” for schools to control students’ free expression off campus by punishing them, and that those concerns “apply with equal force where a school seeks to control student speech using even modest measures, much less participation in extra-curricular activities, which ‘are an important part of an overall educational program.’” Because the First Amendment protects students engaging in off-campus speech to the same extent it protects speech by citizens in the community at large, the Court held that the school was not justified in punishing B.L.
Addressing the new communicative technologies that now abound, the Court cautioned that though schools may want to seek to suppress speech they consider inappropriate, uncouth, or provocative, such efforts are not permitted “no matter how well-intentioned, without sacrificing precious freedoms that the First Amendment protects.” To assist both school administrators and students, the Court explained that a “test based on whether the speech occurs in a context owned, controlled, or sponsored by the school is much more easily applied and understood. That clarity benefits students, who can better understand their rights, but it also benefits school administrators, who can better understand the limits of their authority and channel their regulatory energies in productive but lawful ways.” Notably, the Court stated that it is “reserving for another day” the First Amendment implications of off-campus speech that threatens violence or harasses others.
Responding to Sexual Harassment Allegations: Revised Self-Audit Checklist and Best Practices for School Districts
In May 2020, the U.S. Department of Education (“DOE”) issued new regulations and for the first time addressed sexual harassment as a form of sex discrimination in violation of Title IX of the Education Amendments of 1972 (20 U.S.C. § 1681) (“Title IX”). Due to heightened attention to sexual harassment in elementary and secondary schools and Office for Civil Rights (“OCR”) investigations involving districts’ handling of sexual harassment allegations, districts should take steps to protect their students and themselves by appropriately implementing new procedures prescribed by the regulations. The new regulations are effective August 14, 2020.
Sexual harassment and sexual assault statistics generally are difficult to track at the elementary and secondary level. In April 2018, OCR issued data highlights of its 2015–16 Civil Rights Data Collection (“CRDC”), OCR’s most recent survey for districts and schools. The CRDC, compiling data from 17,000 districts comprising approximately 96,000 schools, indicated that:
- 5,535 incidents of sexual harassment or sex-based harassment or bullying were reported.
- 400 incidents of rape or attempted rape were reported.
- 9,300 incidents of sexual assault other than rape were reported.
Department of Education’s Office of Civil Rights issues a Letter of Impending Enforcement Action for Violation of Title IX for Participation of Transgender Girls on Girls’ Track Teams
On May 15, 2020, the Office of Civil Rights (“OCR”) issued a Letter of Impending Enforcement Action against the Connecticut Interscholastic Athletic Association (“CIAC”) and a Connecticut Board of Education. Three female high school track athletes complained that the participation of biologically male student-athletes discriminated against them on the basis of sex. According to the female student-athletes, the transgender girls’ participation deprived them of public recognition critical to college recruiting and scholarship opportunities. The CIAC had implemented revised rules permitting transgender participation in athletics with no restrictions.
OCR determined that the CIAC’s revised policy “denied female student-athletes benefits and opportunities, including to advance to the finals in events; to advance to higher level competition,… to receive awards and other recognition; and possibly to obtain greater visibility to colleges and other benefits. For these same reasons, OCR also determined that the CIAC treated students differently based on sex, by denying opportunities and benefits to female student-athletes that were available to male student-athletes.”
In a Groundbreaking Decision, a divided Federal Appellate Court Recognized a Constitutional Right to Literacy for Michigan Students
On April 23, 2020 the Sixth Circuit Court of Appeals rendered a divided decision in Gary B. et. al. v. Whitmer et. al., No. 18-1871 (6th Cir. 2020). The Court held that foundational literacy is a fundamental right under the Due Process Clause of the Fourteenth Amendment of the United States Constitution. While the ruling is only precedential in Kentucky, Michigan, Ohio, and Tennessee, the case may have an impact in other jurisdictions. Further, the full Sixth Circuit Court voted to rehear the case, putting the entire holding in doubt.
In the case, students in several of Detroit’s worst-performing public schools, sued the Governor of Michigan; Michigan Department of Education; Superintendent of Public Instruction; State Board of Education (SBE); individual SBE members; and Michigan Department of Technology, Management, and Budget. The students alleged that their substandard performance was due to poor conditions, including absent or unqualified teachers, physically dangerous and unsafe buildings, and inadequate books and materials. The substandard conditions allegedly deprived the students of a basic minimum education, including foundational literacy.
The Court found that a basic minimum education is “deeply rooted in this Nation’s history and tradition”, and that this right to literacy is “implicit in the concept of ordered liberty.” Furthermore, the Court found that access to literacy is essential and “necessary for even the most limited participation in our country’s democracy.” The Court remanded the case to the District Court for further proceedings to determine the precise contours of an educational infrastructure that would include at least three basic components: facilities, teaching, and educational materials. The Court determined that for each of these components, the quality and quantity provided must be at least sufficient for students to plausibly attain literacy. The Court stated, in part, “…the question is whether the education the state offers a student—when taken as a whole—can plausibly give her the ability to learn how to read.” A dissenting justice of the Court asserted that the Court’s decision will create a free-wheeling right that allows federal judges to micromanage the work of local school boards.
Before the lower court could act on the appellate court’s order, a settlement was reached with the Governor only, which also included a release of all claims against all defendants. On May 14, 2020, Governor Whitmer issued a press release stating that she agreed, among other things, to propose legislation during her first term that would provide Detroit Public School Community District (DPSCD) with at least $94.4 million of funding for literacy-related programs and initiatives. Further, on May 19, 2020, full U.S. Court of Appeals for the Sixth Circuit voted to rehear the Gary B. case. The rehearing may render the decision moot, or it may more firmly establish education as a right.
Federal Appellate Court Affirms District Court’s Ruling that a School District Did Not Discriminate when Terminating a Non-Tenured History Teacher who Espoused Holocaust Denial Theories and Anti-Semitic Views
On April 22, 2020, the US Appellate Court for the Third Circuit issued its decision in Ali v. Woodbridge Township School District et. al., No. 19-2217 (3rd Cir. 2020) affirming the District Court’s grant of summary judgment to a school district, Board of Education, superintendent, and principal. Plaintiff, Jason Ali, who is of Egyptian descent and a non-practicing Muslim, was a non-tenured history teacher at Woodbridge High School alleged in his suit that he was terminated on the basis of his race, ethnicity, and religion. For his world history class, Ali posted links to articles on a school-sponsored website such as “Article in Saudi Daily: U.S. Planned, Carried out 9/11 Attacks—but blames others for them” and “The Jews are like a Cancer. Woe to the world if they become strong”. Ali also taught Holocaust denial theory to his students. When a reporter questioned the principal about the links on the website, the principal responded that he would take them down and investigate. Ali was fired the next day. Ali’s lawsuit alleged violations of employment anti-discrimination laws, hostile work and environment and violations of his First Amendment rights to free speech and academic freedom.
The Federal Appellate Court found that Defendants articulated three non-discriminatory reasons for Plaintiff’s termination, which included his dissemination of links to anti-Semitic online articles through the school’s official channels, Ali’s showing of no remorse for his conduct, and his teaching holocaust denial theory to his students. The Court found the reasons to be legitimate and non-discriminatory. The Court also found that Ali’s First Amendment rights were not violated because “teachers do not have a protected First Amendment right to decide the content of their lessons or how the material should be presented to their students.” Please click below to read the Court’s opinion.
COVID-19 Self-Audit Checklist & Best Practices
One of the most important obligations of school districts is to ensure the health and safety of its students. In order to help you navigate the recent COVID-19 (coronavirus) pandemic, we have created a “Health and Safety Plan for COVID-19 Self –Audit Checklist & Best Practices”. In addition to information about the disease, it guides districts regarding how to address the health concerns while keeping in mind the other legal obligations districts must consider.
Secretary of Education DeVos Announced a New Civil Rights Initiative to Combat Sexual Assault of Students in K-12 Public Schools
On February 26, 2020, Secretary DeVos announced that the Department of Education’s Office for Civil Rights (“OCR”) will launch a new Title IX enforcement initiative to address the disturbing increase of sexual assaults in K-12 public schools. The most recent Civil Rights Data Collection from the 2015-2016 school year indicates that there were approximately 9,700 incidents of sexual assault, rape, or attempted rape in our nation’s public elementary and secondary schools. This new initiative is intended to bolster the Department’s implementation of the “Pass the Trash” provisions of the Every Student Succeeds Act. Specifically, OCR will conduct compliance reviews, raise public awareness and support, conduct data quality reviews, and collect more detailed data on sexual assaults in the nation’s public schools. Secretary DeVos stated, “We cannot rest until every student can learn in a safe, nurturing environment where their civil rights are protected.”
U.S. Department of Education’s Office for Civil Rights (OCR) will launch the Outreach, Prevention, Education and Non-discrimination (OPEN) Center to Foster Proactive Compliance with Federal Civil Rights Laws
On January 21, 2020, U.S. Secretary of Education DeVos announced that the Department’s Office of Civil Rights (“OCR”) will launch the Outreach, Prevention, Education and Non-discrimination (OPEN) Center to foster proactive compliance with federal civil rights laws. The OPEN Center will assist schools by helping them come into compliance with federal civil rights laws prior to the filing of a complaint. This proactive approach will help ensure that schools are aware of their obligations under civil rights laws.
2020 FLSA Checklist for School Districts
In September 2019, the U.S. Department of Labor revised its rules, making many employees previously classified as exempt from overtime requirements now eligible for overtime pay under the FLSA. This is one of many critical changes to know going into 2020. Want to know how your school district to help avoid running afoul of wage and hours rules?
U.S Secret Service Issues Findings on Targeted School Violence
The U.S. Secret Service National Threat Assessment Center (NTAC) recently published a study concerning targeted school violence incidents that occurred from 2008 to 2017. The findings of this report have significant implications for school safety and security. The study suggests that many of these incidents could have been prevented, and supports the importance of schools establishing comprehensive targeted violence prevention programs.
If Gun Violence Comes to Your School, Will Your Security Plan be Bulletproof?
Over the past 20 years, Columbine, Sandy Hook, and Marjory Stoneman Douglas have come into the American vernacular as reminders that gun violence happens in our schools. Federal and state laws and regulations do not provide significant guidance to school districts on developing safety and security plans. But school districts can take many pro-active steps to prevent, prepare for, and respond in the event of violent acts or threats. Because student security is paramount, SLRMA has pored through the most current and effective resources and created a new resource – Protecting Students: Safety and Security in Schools Checklist and Best Practices.
U.S. Department of Labor Announces Overtime Final Rule
On September 24, 2019, the U.S. Department of Labor (DOL) Wage and Hour Division released a final rule concerning overtime, effective January 1, 2020, that will increase the salary threshold, by approximately 50%, that so-called “white collar” employees must be paid in order to be classified as “exempt” under the Fair Labor Standards Act (FLSA). Employees who do not meet the new heightened salary threshold of $684 per week (which equates to $35,568 per year) will be considered non-exempt and thus eligible for overtime pay. The DOL estimates that this change will impact approximately 1.3 million workers.
Department of Education Issues Findings on Chicago Public Schools
On September 12, 2019, Chicago Public Schools (CPS) and the U.S. Department of Education's Office for Civil Rights (OCR) entered into a resolution agreement related to OCR’s investigation into 2,800 student-on-student and 280 adult-on-student sexual harassment complaints over a 4 year period. Among the findings are that CPS failed to respond promptly to complaints, failed to maintain adequate grievance procedures, and failed to appoint a Title IX coordinator.
U.S. Department of Labor Confirms Special Ed Meetings as FMLA Eligible
In an opinion letter issued on August 8, 2019, the U.S. Department of Labor (DOL) Wage and Hour opined that parents attending school meetings concerning individualized education programs (IEPs) for children with serious health conditions triggers intermittent FMLA leave protection.
Department of Education to Investigate Transgender Policy Related to Sports
The U.S. Department of Education's Office for Civil Rights (OCR) decided to open an investigation related to a Title IX discrimination complaint brought by three Connecticut female track and field athletes. The complaint challenges the Connecticut Interscholastic Athletic Conference’s policy permitting transgender athletes to participate in interscholastic athletics based on their gender identification. Read OCR’s letter opening the complaint for investigation below.
When Rituals Go Wrong: How School Districts Can Prevent and Respond to Hazing
Public school “hazing” incidents are on the rise according to recent studies. School districts need a roadmap to effectively stop hazing and address hazing when it occurs. SLRMA highlights the critical role that school districts play in hazing prevention and education through a new checklist: Hazing Prevention, Early Intervention and Response Self-Audit Checklist and Best Practices.
Preventing Environmental Health Hazards in Schools
The U.S. Environmental Protection Agency (EPA) created an extensive environmental health resource geared toward preventing, reducing and resolving common environmental hazards in schools. This resource, Sensible Steps to Healthier School Environments, along with the EPA’s Healthy Schools Checklist assessment, will help school districts monitor and improve environmental health for students and staff. Read through the EPA’s resource and use the checklist to get a jump on making your school buildings environmentally safer.
Indicators of School Crime and Safety 2018
In April 2019, the National Center for Education Statistics (NCES) and the Bureau of Justice Statistics released their annual report on school crime. This report draws upon data from the perspectives of students, teachers, principals, and the general population concerning victimization, bullying, school conditions, fights, weapons, the presence of security staff at school, and other topics.
What Weighs on Principals’ Minds in 2019
Every year, MCH Strategic Data collects confidential responses from principals across the country about their top concerns. Learn what principals think about and are handling school safety, student social-emotional learning and mental health, teacher morale, and more.
Financial Fraud Prevention Tips for School Districts
School districts are not immune from internal fraud and unintentional financial mistakes that can cost a school district dearly. Read this article about important policies and processes in order to minimize the risk of fraudulent activity and financial mishandling.
Protecting Students in the Era of #MeToo
Combating student-on-student bullying and harassment is an age-old challenge for school districts. However, in 2019, the #MeToo movement increased awareness of sexual harassment or violence in our schools – and arguably, increased potential exposure for mishandling such an incident. SLRMA seeks to support school districts to simultaneously protect student victims and minimize legal liability through the latest resource, Protecting Students in the Era of #MeToo Self-Audit Checklist and Best Practices.
Arming Our Educators: What Teachers Think about Guns in the Classroom
When California State University - Northridge assistant professor Lauren Willner noticed that the debate concerning guns in schools missing a key piece of information - the opinions of teachers – she gathered scientific data on this issue directly from teachers. The results are summarized in the white paper, “What Do the Teachers Want? Educators’ Opinions About Being Armed in the Classroom to Prevent School-Based Gun Violence.” Download and review the perspectives from a broad spectrum of educators from all 50 states.
Cyberbullying is Experienced by Majority of Teens
Digital connections between friends and peers has a dark side: online or electronic harmful or harassing images or text, also known as cyberbullying. The Pew Research Center released a survey demonstrating the pervasiveness of teen cyberbullying. Download and read this study’s intriguing findings, including the most common forms of on-line harassment, and what teens think about teacher and parental responses to cyberbullying.
Federal Commission on School Safety Issues Final Report
The Federal Commission on School Safety was formed in early 2018 to provide meaningful and actionable recommendations to keep students safe at school. On December 18, 2018, the Commissioners presented their final report to the President, offering a holistic approach to improving school safety that serves as a resource guide for educators, law enforcement, health professionals and families. Read the report to learn the findings and recommendations.
Serving Homeless Students 2018 Update: McKinney-Vento Act Self-Audit Checklist & Best Practices for School Districts
Homeless children enrolled in public schools have nearly doubled in less than a decade. School districts need to know how to meet the needs of these children by removing barriers to enrollment and adopting policies to promote student success under the McKinney-Vento Homeless Assistance Act. This updated checklist provides school districts with the current requirements in order to comply with McKinney–Vento.
Department of Education Revises Its Civil Rights Investigation Processes
The U.S. Department of Education’s Office of Civil Rights released a revised Case Processing Manual (CPM) on November 19, 2018. The CPM sets forth the procedures OCR uses with respect to investigations into violations of the civil rights laws that OCR enforces. Among the key changes are a reversal of March 2018 policies that (1) eliminated appeals from rulings of insufficient evidence that a violation occurred and (2) allowed OCR to dismiss cases deemed an “unreasonable burden” on OCR resources. Schools should carefully consider these and other important changes to the CPM when responding to OCR complaints. Read about these changes as well as others by downloading the revised CPM.
Proposed Title IX Rule concerning Sexual Harassment and Assault Released for Public Comment
The U.S. Department of Education released its proposed revisions to the Title IX Rule after more than a year of research, deliberation and input gathering. The stated goal for the revisions is to ensure that Title IX grievance proceedings become more transparent, consistent, and reliable in their processes and outcomes. The Department issued summary of the proposed revisions. Read the summary to become familiar with the potential changes to handling sexual harassment and assault investigations and grievance proceedings.
Equal Access to Education for Undocumented Students Checklist 2018 Update
In 2017, the Federal government significantly stepped up immigration enforcement and rescinded DACA. These actions have caused school leaders to question the current status of school district obligations to educate undocumented students. SLRMA created this updated checklist to help school districts navigate these recent developments in order to make sure policies and procedures are compliant with federal law.
Protecting FERPA rights when using Third-Party Educational Services
The U.S. Department of Education issued a guidance letter clarifying student and parental rights under the Family Educational Rights and Privacy Act (FERPA) when a school uses online third-party service providers to deliver all or a portion of an educational program. This discussion offers a summary of important points of the guidance for school districts to know for compliance with FERPA when using third-party educational services.
National Public Opinion Poll Results on K-12 School Security
The 2018 PDK Poll of the Public’s Attitudes Toward the Public Schools is out – and it shows that parents do not feel confident regarding student safety. Read the full report on the school security poll results, which touch on topics such as training and arming teachers, armed police in schools, and mental health screening.
Marjory Stoneman Douglas Students file Federal Civil Rights Suit
On July 11, 2018, fifteen student survivors of the Marjory Stoneman Douglas High School shooting filed a lawsuit against Broward Schools Superintendent Robert Runcie and several other government entities and officials, claiming violation of Federal civil rights under 42 U.S.C. § 1983. This lawsuit is the first Federal action arising out of this shooting incident.
Students with Disabilities Compliance: ADA & Rehabilitation Act Checklist 2018 Update
Navigating the laws related to students with disabilities can be daunting. Does your school district know how to handle the myriad issues that can implicate students’ right under the ADA and the Rehabilitation Act? This updated checklist will greatly assist school districts to provide for student with disabilities and help avoid government agency investigations and private lawsuits brought by parents or guardians.
Active Shooter Response Programs for Schools
The school shooting incidents of 2018 in Santa Fe, Texas and Parkland, Florida underscore the importance of school preparedness for active shooters. FBI statistics show that over 21% of active shooter incidents in the U.S. between 2000 to 2016 have involved educational settings, so school districts may consider rethinking their approach to handling active shooter incidents. ASIS International has published a white paper that discusses the various types of active shooter programs, methods of identifying and preventing potential attacks, target hardening in classrooms, and the pros and cons of arming teachers.
Data Highlights on School Climate and Safety in Our Nation's Public Schools
In April 2018, the U.S. Department of Education Office for Civil Rights (OCR) released the 2015-16 Civil Rights Data Collection (CRDC) report on School Climate and Safety. The data in the CRDC comes from surveys completed by 17,300 public school districts and 96,400 public schools and educational programs.
Department of Education Free Appropriate Public Education Q&A
The U.S. Department of Education recently issued a Questions and Answers document concerning the U.S. Supreme Court’s decision in Endrew F. v. Douglas County School District, which clarified the scope of the IDEA’s FAPE requirements. The Q&A document discusses the decision and the ramifications for school districts in applying the standards set forth in the Court’s decision.
Indicators of School Crime and Safety 2017
In March 2018, the National Center for Education Statistics and the Bureau of Justice Statistics released their annual report examines crime occurring in schools and colleges. This report presents data on crime at school from the perspectives of students, teachers, principals, and the general population. The report covers topics such as victimization, bullying, school conditions, fights, weapons, the presence of security staff at school, availability and student use of drugs and alcohol, student perceptions of personal safety at school, and criminal incidents at postsecondary institutions.
Transgender and Gender Non-Conforming Student Checklist 2018 Update
Transgender and gender non-conforming students’ rights came to the forefront several years ago, and since that time, many significant developments in the law and government policies have occurred. Are you certain that your school district is appropriately meeting the needs of transgender students in your schools? SLRMA has created this updated checklist for school districts to evaluate, review, and if necessary, change existing policies regarding transgender and gender non-conforming students to be in compliance with current policies and practices.
Student activism after Parkland, Florida school shooting and First Amendment considerations
After the February 14, 2018 shooting at Marjory Stoneman Douglas High School in Parkland, Florida, students across the country took to the streets and scheduled school walkouts. Such demonstrations highlight the need to understand students’ First Amendment rights. This discussion provides crucial considerations for school districts in addressing student activism.
School District Employee Speech and First Amendment Self-Evaluation Checklist
The First Amendment as applied to public school districts is as complex as the ways school districts interact with constituents. How far does a school district’s ability to control speech of its employees go? Must a school district permit its football coach to take a knee during National Anthem? What about if a teacher talks politics in biology class? What about a teacher’s speech outside of the classroom? This new self-evaluation checklist addresses one particular issue in the First Amendment kaleidoscope: freedom of speech when the school district is acting as an employer.
Due Process Requirements for Out-of-School Suspension – Self-Audit Checklist and Best Practices
When a school initiates disciplinary proceedings against a student such as out-of-school suspension, a student’s right to due process is invoked. Not affording students appropriate due process can have significant legal consequences. To help school districts follow the right due process procedures, SLRMA presents a new tool for members: the Due Process Requirements for Out-of-School Suspension Self-Audit Checklist and Best Practices. This new checklist provides a systematic approach for discipline incidents, as well as guidance on creating positive climates and avoiding behaviors that lead to disciplinary action.
U.S. Department of Education Changes Course on Title IX Responsibilities for Sexual Misconduct
On September 22, 2017, the U.S. Department of Education Office for Civil Rights issued a Dear Colleague Letter withdrawing the statements of policy and guidance reflected in two key documents about Title IX and sexual violence issued under the Obama administration: the Dear Colleague Letter on Sexual Violence dated April 4, 2011, and the Questions and Answers on Title IX and Sexual Violence, dated April 29, 2014. This discussion summarizes the policy change and explains the implications for school districts.
Stacy Fry, et vir, as next friends of minor E.F. v. Napoleon Community Schools
The legal rights of students with disabilities are complex and interconnected. In this recent decision, the U.S. Supreme Court addressed these rights with regard to a student with profound physical limitations who was not allowed to have her service dog at school. Download the case summary of this decision to read about the potential ramifications for your school district.
Deferred Action for Childhood Arrivals (DACA) program rescinded
On September 5, 2017, the Department of Homeland Security (DHS) issued an official memorandum rescinding the Deferred Action for Childhood Arrivals (DACA) program, which allowed certain individuals to receive deferred action from deportation and eligibility for temporary U.S. work permits. The change has impact across many U.S. employers, including school districts. This discussion offers a summary of the key aspects for employees covered by DACA and their employers.
Cybersecurity & Privacy Risk Management for Cloud Computing – Self-Audit Checklist and Best Practices
The invention of cloud computing services significantly altered how organizations retain and access collected data. Like many organizations, school districts can put cloud computing services to powerful use. But school districts have legal obligations to protect data, and cloud computing poses specific challenges. To help school districts meet these obligations, SLRMA has created the Cybersecurity & Privacy Risk Management for Cloud Computing – Self-Audit Checklist and Best Practices. Download and use this tool to help your school district minimize the risk that accompanies cloud computing.
U.S. Department of Education Scales Back Scope of OCR Investigations
In June 2017, the Office of Civil Rights (OCR) released a new directive that represents a significant departure from past OCR investigation practices. This discussion provides an overview of the changes and how the changes will impact current and future OCR investigations.
Sexual-Orientation Discrimination: What School Districts Need to Know
In April 2017, the United States Court of Appeals for the Seventh Circuit became the first federal appellate court in the country to hold that Title VII of the Civil Rights Act of 1964 prohibits employers from discriminating against employees and job applicants based on their sexual orientation. This discussion reviews the Seventh Circuit’s decision in Hively v. Ivy Tech Community College of Indiana, and focuses on the implications for school districts’ policies and procedures.
Endrew F. ex rel. Joseph F. v. Douglas County School District
In the first major decision on special education in 30 years, the U.S. Supreme Court has weighed in on school districts’ obligations under the IDEA. Download this summary to read the facts of this case, learn the Court’s findings and the likely impact of this decision going forward.
Electronic & Information Technology Accessibility Self-Audit Checklist
School districts use exciting and helpful online and technology-based resources to teach students and to reach parents and the general public. However, failing to provide proper access to such resources for those with disabilities can cause legal problems for school districts. To address this growing compliance challenge, SLRMA presents a brand new tool for members: the Electronic and Information Technology Accessibility Self-Audit Checklist and Best Practices. Download this new, comprehensive checklist that provides practical guidance on how to approach accessibility issues and bring your school district up to current standards.
Brinsdon v. McAllen Independent School District, Yvette Cavazos, and Reyna Santos
Classroom assignments can sometimes create unintended controversy. Download and review this recent case to learn how a high school Spanish class assignment to recite the Mexican Pledge of Allegiance garnered national media attention and led to a lawsuit from a student.
Electronic Data Self-Audit Checklist, 2016 Update
School districts, like most organizations, produce an overwhelming amount of electronic data. Knowing what to save and how to save it can be very challenging. To assist school districts get a handle on managing their electronically stored information, SLRMA presents the Electronic Data Self-Audit Checklist, 2016 Update. Part I of the Self-Audit Checklist focuses on inventory and retention policies. Part II addresses data management for potential litigation, during litigation, and after litigation has concluded. Download this Checklist and review alongside your current policies to ensure your district has clear and consistent practices and procedures in managing electronic data.
Create an Anti-Bullying Culture through Student Change Agents
Researchers from Princeton, Rutgers and Yale produced a curriculum that harnesses the power of “student influencers” to reduce conflicts between students, and thereby fosters a student culture that frowns upon bullying behavior. Based upon a ground-breaking, large-scale field experiment in New Jersey public schools, this open-source curriculum is designed for the middle school level and contains step-by-step guidance for implementation. Download the curriculum material below.
Ziegler v. Martin County School District & Jensen Beach High School
School dances, especially Prom and Turnabout, make for great high school memories. Nonetheless, administering dance events can present challenges, as school officials at a district in Florida discovered when a large group of students arrived at a high school Prom in a “party bus.” Download and review this case to learn important points on handling suspected student alcohol consumption.
U.S. Department of Education Announces Actions to Address Religious Discrimination
In July, the U.S. Department of Education announced several actions intended to address religious discrimination and promote inclusive school environments. This discussion provides an overview of these recent Department of Education actions as well as links to various helpful resources, fact sheets, and webpages.
Police in Schools: Guidance on School Resource Officer Programs
On September 8, 2016, the U.S. Department of Justice’s Office of Community Oriented Policing Services and the U.S. Department of Education issued a non-binding regulatory guidance – a rubric named the Safe School-based Enforcement through Collaboration, Understanding and Respect (“SECURe”). Police agencies receiving federal funding for hiring resource officers are required to follow SECURe. However, the hope is that school districts and police agencies will use SECURe to strengthen and assess their School Resource Officer Programs. Download the Dear Colleague letter and SECURe rubric here.
Beyond Bathrooms: New Guidance Regarding Transgender Students Addresses FERPA Requirements
The U.S. Department of Education and Department of Justice recently weighed in on the obligations of school districts, colleges and universities to provide civil rights protections for transgender students. On May 13, the Departments issued a Dear Colleague Letter that summarizes the responsibilities of school districts, colleges and universities that receive federal financial assistance under the Departments’ interpretation of federal law, including Title IX of the Education Amendments of 1972 and the Family Education Rights and Privacy Act. This discussion focuses on the Dear Colleague Letter's guidance pertinent to compliance with FERPA.
K.R. v. Huber Heights City Schools Board of Education
School may not be in session yet, but schools sports are already in full swing. Team sports are a great way for students to build muscle and character. But are you ready for when team dedication goes wrong? Read on to find out what happened when one school board was confronted with student-on-student sports team hazing.
New EEOC Guidance on Transgender Bathroom Access
Given recent media attention surrounding the Federal Government’s policy on transgender students’ use of school bathrooms and locker rooms, many employers are wondering about their legal obligations regarding bathroom access for transgender employees. Earlier this month the Equal Employment Opportunity Commission (EEOC) released a “Fact Sheet” stating the Commission’s position on the matter.
Bathroom Access Rights for Transgender Employees Under Title VII of the Civil Rights Act of 1964
"Transgender" refers to people whose gender identity and/or expression is different from the sex assigned to them at birth (e.g. the sex listed on an original birth certificate). The term transgender woman typically is used to refer to someone who was assigned the male sex at birth but who identifies as a female. Likewise, the term transgender man typically is used to refer to someone who was assigned the female sex at birth but who identifies as male. A person does not need to undergo any medical procedure to be considered a transgender man or a transgender woman.
Dear Colleague Letter on Transgender Students Notice of Language Assistance
Schools across the country strive to create and sustain inclusive, supportive, safe, and nondiscriminatory communities for all students. In recent years, we have received an increasing number of questions from parents, teachers, principals, and school superintendents about civil rights protections for transgender students. Title IX of the Education Amendments of 1972 (Title IX) and its implementing regulations prohibit sex discrimination in educational programs and activities operated by recipients of Federal financial assistance...
Addressing Intellectual Property Issues: Self-Audit Checklist and Best Practices for School Districts
Schools are increasingly becoming entangled with potential intellectual property issues which may include the use of a mascots, the use of material obtained from the internet and the use of outside vendors to create original works. All of these common activities can result in costly litigation over the ownership and use of that material. Given the difficulty of navigating these issues, SLRMA is pleased to provide its members with Addressing Intellectual Property Issues: Self-Audit Checklist and Best Practices for School Districts. This Checklist will provide your school district with an overview of the various intellectual property rights that schools can potentially trigger while serving their students and community.
Fair Labor Standards Act - Critical Update
Within the next few months, the Department of Labor (“DOL”) is planning to issue new rules that will significantly expand the number of employees who are eligible for overtime under the FLSA. Now is the time for school districts to consider taking the following steps to prepare for the rule changes and it is unclear how much time DOL will give employers to comply with the new rules, but it could be only a few months.
G.G v. Gloucester County School Board - 2016 WL 1567467 (U.S. Ct. App. 4th Cir)
In the first of its kind case interpreting Title IX, the Federal Court of Appeals for the 4th Circuit ruled that requiring a transgender student to use the bathroom corresponding to the student’s biological gender, rather than the student’s gender identity, violated Title IX. Download and review this case today to review the law as it currently is being interpreted and applied by the federal government.
Compliance with Title II of the Americans with Disabilities Act and Section 504 of the Rehabilitation Act of 1973: Self-Audit Checklist and Best Practices for School Districts: Special Topics Part 2
This part of the SLRMA’s Self-Audit and Best Practices is intended to assist your school to assess special topics that may arise when complying with Title II and Section 504, such as service animals and athletics.
In light of OCR and DOJ’s recent enforcement activities and guidance addressing students with disabilities, school districts should reflect on their compliance with their legal obligations. Although both federal, state, and local laws may require districts to address the needs of students with disabilities, this checklist focuses on federal law, which provides the framework that the OCR and DOJ will use when determining whether a school district is in compliance with applicable federal law. This introduction briefly describes key federal laws addressing the protection of individuals with disabilities, the definition of a “disability” under federal law, and the scope of OCR and DOJ’s recent guidance addressing students with disabilities.
Compliance with Title II of the Americans with Disabilities Act and Section 504 of the Rehabilitation Act of 1973: Self-Audit Checklist and Best Practices for School Districts Part 1
Navigating the laws that protect these students with disabilities presents a unique challenge. The U.S. Department of Education’s Office for Civil Rights and the U.S. Department of Justice are increasing their efforts to enforce these laws and have initiated actions against schools throughout the nation. To help schools navigate these challenges, SLRMA is pleased to present Part 1 of its Compliance with Title II of the Americans with Disabilities Act and Section 504 of the Rehabilitation Act of 1973: Self-Audit Checklist and Best Practices for School Districts. Download today and review your policies and procedures to ensure you are in compliance.
Educating and Evaluating the English Language Learner: Self-Audit and Best Practices Part 2
SLRMA is pleased to present Part 2 of its English Language Learner Services and Education: Self-Audit Checklist and Best Practices for School Districts. This part will assist your school district in assessing the efficacy of educating and evaluating the English Language Learner. We at SLRMA believe this checklist and best practices, when used in conjunction with Part 1, will enable your school district to maintain an effective ELL program consistent with the requirements of the applicable law.
The federal government is taking a closer look at districts’ ELL programs and their efficacy. By reviewing your school’s program now prior to the 2015-2016 school year, your district will be that much further ahead and your program will not get lost in the translation should an audit be undertaken.
English Language Learner Services and Education: Self-Audit Checklist and Best Practices for School Districts Part 1
With the increasing number of ELL students being enrolled in public schools, school districts must ensure students with limited English proficiency can meaningfully participate in their educational programs and services as required by Title VI of the Civil Rights Act of 1964. In January of this year, the U.S. Department of Justice’s Civil Rights Division and the U.S. Department of Education’s Office for Civil Rights jointly issued a Guidance to assist school districts and public schools with meeting their legal obligations to ELL students. It is clear these government watchdog groups are closely monitoring schools’ education of ELL students to ensure compliance with federal requirements.
To assist your school, we are pleased to provide SLRMA’s English Language Learner Services and Education: Self-Audit Checklist and Best Practices for School Districts. The Checklist and Best Practices will be issued in two parts: Part 1 will address your school’s English language learner services and policies. Part 2, addresses the requirements of educating and evaluating the English language learner. Download now and begin the review of your ELL policies before your school becomes the subject of an investigation.
Doe v Prince George County (Title IX as it applies to bullying)
Schools must be prepared to properly document and manage bullying claims. In this recent case from the federal appellate court in Maryland, The Board of Education of Prince George’s County successfully defeated charges that it violated Title IX by properly documenting its escalating response to the alleged bullying incidents. The appellate court held that the board’s response to the bullying was not “clearly unreasonable” and, therefore, did not demonstrate deliberate indifference. Read this case now to fully appreciate the elements of Title IX as it applies to bullying and how your school, in conjunction with SLRMA’s Bullying and Harassment: Identification, Investigation and Remediation Self-Audit Checklist and Best Practices for School Districts, can avoid liability for bullying.
Munich Re Provides New Insights into Managing School Violence
March 25, 2015
In in its latest risk management newsletter, Munich Re provides guidance to schools on managing school violence. Several states have enacted laws that address arming school staff to help stave off violence in schools. In its newsletter, consultants at Munich Re provide an overview of these laws, the federal laws and the potential liability for arming teachers. The newsletter also provides potential alternatives to arming teachers. Finally, the newsletter outlines a series of student behavioral warning characteristics that can alert school administrators as to whether a student will carry out a threat of violence. Download and read today to stop the violence before it starts.
Bullying and Harassment: Identification, Investigation and Remediation Self-Audit Checklist and Best Practices for School Districts
In August 2013, the National Center for Education Statistics found that nearly a third of the students experienced some sort of bullying and almost 10% of the students experienced cyber-bulling. The U.S. Department of Education’s Office for Civil Rights (“OCR”) has taken notice and is stepping up its investigation of bullying and harassment at schools across the nation. A school that fails to appropriately identify, investigate and remedy incidents of bullying or harassment may face consequences directly from the OCR and can be referred to the U.S. Department of Justice for civil rights violations.
Don’t let your school be a target. Download SLRMA’s pdf Bullying and Harassment: Identification, Investigation and Remediation Self-Audit Checklist and Best Practices for School Districts (172 KB) now to ensure your policies and procedures are in place to properly address bullying and harassment.
Department of Education Guidance on use of online educational services
Hogan Lovells has produced a memorandum on the Department of Education's Guidance on whether the use of online educational services and mobile applications complies with student privacy laws. Review this memo to see if your district's use of online educational services comport with the Department of Education's suggestions.
Moreover, this guidance from the U.S. Department of Education provides a good opportunity to review SLRMA’s School District Use of Cloud Computing Services Self-Audit Checklist and Best Practices to ensure that your district is complying with Federal privacy law.
Protecting Student Privacy While Using Online Education Services: Model Terms of Service
Is your school district protecting students’ privacy while using online educational tools? On February 26, 2015, the U.S. Department of education issued a guidance regarding school districts’ use of online educational services. Download Protecting Student Privacy While Using Online Education Services: Model Terms of Service. Hogan Lovells has produced a Memorandum on this guidance to assist our members in reviewing their own use of online educational services. Moreover, this latest guidance from the U.S. Department of Education provides a good opportunity to review SLRMA’s School Districts Cloud Computing Services Self-Audit Checklist to ensure that your district is complying with federal privacy law.
Reifinger v. Parkland School District 2015 WL 509557 (3rd Cir. 2015 – Pennsylvania)
February 9, 2015
The Third Circuit Court of Appeals determined that a claimant who raises an age discrimination claim must establish that age was the “but for” reason for the discrimination or the adverse employment action. In addition, the court defined “adverse employment action” and found that “constructive discharge” must be the result of reasonably intolerable conditions. Read this case today to ensure your district knows the elements of an age discrimination claim so as to avoid this area of potential liability.
Federal Communications Commission Adopts New Rules for the E-Rate Program
In its new client memorandum, Hogan Lovell attorneys outline the updated rules governing the schools and libraries universal service support program known as E-rate recently passed by the Federal Communications Commission (FCC). These rules significantly increase the size of the funding available to eligible schools and libraries for purchasing advanced telecommunication services. School should take advantage of these rules now to ensure equal access to the funding, rebates and services that are critical to providing quality education to students.
Bell v. Itawamba County School Board 2014 WL 7014371 (5th Cir. 2014 – Mississippi)
A federal appellate court has ruled that a school cannot expel a student for creating and posting a violent rap song without showing a substantial disruption or a “true threat.” The failure of the school to present any evidence that the song ever reached campus or otherwise caused the intended “victims” in the song to become fearful for their safety defeated the school’s attempts to justify the expulsion of the student. Read about this case now to ensure your district’s good intentions do not result in a violation of a student’s constitutional rights.
Hogan Lovells’ Overview of The Office For Civil Rights’ Warnings and Additional Guidance on Schools’ Obligations to Provide Equitable Access to Education Resources
The U.S. Department of Education’s Office for Civil Rights (“OCR”) recently issued another Dear Colleague Letter addressing a school’s obligation to provide equal access to educational resources (http://www2.ed.gov/about/offices/list/ocr/letters/colleague-resourcecomp-201410.pdf). In addition to this Dear Colleague Letter, the OCR also produced a three part guidance package to meet the obligations to provide students with equal access to education resources (http://www2.ed.gov/about/offices/list/ocr/resourcecomparability.html). The thrust of the OCR’s letter and guidance package is based on the landmark case of Brown v. Board of Education (1954), wherein the U.S. Supreme Court recognized that education “is a right which must be made available to all on equal terms” and not subject to discrimination based on race, color, or national origin. The OCR is stepping up its review of whether schools are meeting their obligations. We encourage our members to review this Hogan Lovells’ memorandum and the corresponding letter and guidance package now so your school may proactively assess its policies and practices in allocating education resources. The time to perform this review is now to avoid a finding that your school’s is providing separate and unequal education to its students.
Best Practices and Policies for Serving Transgender and Gender Non-conforming Students – Extracurricular Activities
On June 5, 2014, the Atherton High School in Louisville, Kentucky, passed an anti-discriminatory policy with respect to transgender students that was immediately challenged. The policy was upheld on appeal. On September 5, 2014, the Janesville (Wisconsin) School Board adopted a policy allowing transgender students to use the bathroom and locker room of the gender with which they identify if it's OK with their parents and principals. As reported in May of this year, the U.S. Department of Education’s Office for Civil Rights announced that it will uphold Title IX applicable to transgender students.
SLRMA is pleased to provide Best Practices and Policies for Serving Transgender and Gender Non-Conforming Students – Extracurricular Activities to its members. In conjunction with the Transgender and Gender Non-Conforming Student Practice and Policy published this year in May, we at SLRMA hope you will use this tool to review your school’s own policies.
Scheick v. Tecumseh Public Schools, 766 F.3d 523 (6th Cir. 2014 – Michigan)
In this recent Federal appellate case, the court provides an outline of the necessary elements regarding the “but for” causation necessary for age discrimination cases. It further discussed the types of evidence that both direct and circumstantial evidence may be used to establish discrimination, but a plaintiff need not provide both types of evidence to prove its case. Read this case to learn more of the proper procedures that your district should use when seeking to terminate an employee.
Vergara v. California, No. BC484642
Hogan Lovells’ new client memorandum on this trial court decision is a must read. Plaintiffs in this case charged that 5 statutes governing teacher employment (tenure, seniority, etc.) violated the state constitution’s guarantee of equal educational opportunity. The trial court found ruled in the plaintiffs’ favor. The court found that the tenure and seniority system imposed a real and appreciable impact on the student’s fundamental right to an education because it allowed grossly ineffective teachers to continue teaching and undermine the ability of a child to succeed. Although the opinion has been criticized in some quarters, Secretary of Education Arnie Duncan has praised the decision. Districts should read this case now to understand that similar challenges may be raised in their state.
Carmichael v. Galbraith
2014 WL 2767590 (5th Circuit Court of Appeals)
In June of this year, the 5th Circuit Court of Appeal determined that Title IX applies student on student, same sex, harassment. As more and more of these cases are being litigated, this case summary will provide you with the analysis applied to courts on why Title IX applies to this sort of bullying. Finally, the recent case law makes clear that courts and parents are less willing to take a laissez-faire attitude in light of these bullying incidents.
Lane v. Franks, 134 S.Ct. 1533 (U.S. Supreme Court)
In this decision, the U.S. Supreme Court clarified that governmental employees’ speech, pursuant to a subpoena before a jury, is protected by the First Amendment. In this case, a governmental auditor uncovered fraud committed by a state representative. The auditor was subsequently fired after being called to testify against the representative. The governmental entity claimed it was entitled to fire the employee because the testimony was within the scope of his employment. The U.S. Supreme Court summarily rejected that argument. Instead, the Court found that the employed was speaking on a matter of public concern and, therefore, entitled to first amendment protection. Read it now to understand parameters of employee speech rights.
Rights of Transgender Students (Hogan Lovells Memo)
The Supreme Court of Maine recently determined that a school violated the rights of a transgender student when it denied her access to the female washroom. More and more, courts are finding that a school cannot discriminate against transgender students and must make accommodations. Hogan Lovells addresses this case and schools’ obligations to accommodate such students. Doe et al. v. Regional Sch. Unit 26, 2014 WL 325906 (January 30, 2014) now to learn about this important issue.
Questions and Answers on Title IX and Sexual Violence
The U.S. Department of Educations’ Office of Civil Rights recently advised that it will consider discrimination against transgender and gender non-conforming as a violation of Title IX. As a consequence, the Office will open conduct investigations regarding reports of such discrimination.
Hayden v. Greensburg Community School Corporation
Is your apparently benign code of conduct actual violating the law? In this recent Federal case from Indiana, a male student successfully sued the school for enforcing a personal appearance policy against boys that was not equally enforced against girls. Given that the enforcement of the policy disparately impacted the boys rather than the girls, the court found that school violated Title IX and engaged in sex discrimination by only selectively enforcing the “hair length” policy against boys without otherwise providing a legitimate reason for not enforcing the policy against girls.
School Districts Cloud Computing Services Self-Audit Checklist
The U.S. Department of Education’s Privacy Technical Assistance Center has recently published a guide to online education services and indicated that it will be paying closer attention to schools’ use of cloud computing. The use of “the Cloud” and outside vendors to manage student data can run afoul of federal privacy law and a comprehensive review of your school district’s use of such services is necessary to protect the district from liability. To assist, SLRMA is pleased to provide its members with its School District Use of Cloud Computing Services: Self-Audit Checklist and Best Practices.
Protecting Student Privacy While Using Online Educational Services
The U.S. Department of Education’s Privacy Technical Assistance Center provides guidance to schools in managing their issues involve student data. Recently, the Center issues its guide on cloud computing: Protecting Student Privacy While Using Online Educational Services: Requirements and Best Practices.
Using a “FAQ” approach to helping schools identify the practicalities and pitfalls of using online education services, the guide is a practical risk management tool your school can use to help protect itself in using student data.
Associated Reading: pdf Hogan Lovells Memorandum on the Education Department’s Guidance (42 KB)
Hogan Lovells Memorandum on the Education Department’s Guidance
To further help your school understand and implement the guidance put forth by the U.S. Department of Education and further enhance your use of SLRMA’s pdf School Districts Cloud Computing Services Self-Audit Checklist (51 KB) , the Hogan Lovells law firm has prepared and permitted us to post a memorandum highlight the guidance.
Munich Re on Restraint Seclusion
Schools are using various methods to discipline students. However, improper and sometimes dangerous methods of discipline are leading to tragic results and liability. Recently, Munich Re published its white paper on the use of Restraint and Seclusion in Schools to delineate the principle a school should use in developing policies and procedures to implement such techniques. This memorandum is located for download here.
In conjunction, SLRMA members should also use SLRMA’s pdf Disciplining Students with Disabilities Self-Audit Checklist/Best Practices and the Use of Restraint and Seclusion (495 KB) published last year. This checklist is the perfect complement the Munich Re memo to assist your district in avoiding liability for improper use of restraint and seclusion.
School District Seeks Supreme Court Review of School's Attempted Ban of “I ♥ Boobies” Bracelets
In our August case report, SLRMA reported on the 3rd District decision B.H. ex rel. Hawk v. Easton Area School Dist. wherein the court ruled the school violated the students’ First Amendment Rights for banning and punishing the student for wearing “I ♥ Boobies” bracelets. On December 3, 2013, the school district filed a Writ of Certiorari with the U.S. Supreme Court appealing the decision. In this memo, Hogan Lovells’ attorneys discuss this case, school free speech cases and the potential impact on school’s ability to monitor and manage student speech.
District Social Media Policy, Part 2: Administrator/Teacher Social Media Policies Checklist
How is your school managing your employees and administrators use of public and personal social media? Claims arising out of a school’s intentional and inadvertent use of social media is on the rise. In the second part of our District Social Media Policy: Administrator/Teacher Social Media Policies, SLRMA provides your district the tools to manage your district’s use of social media and help prevent liability when you need it most, before it starts.
Click the download button to obtain your district’s copy of the District Social Media Policy, Part II: Administrator/Teacher Social Media Policies which provides the essential tools to create, assess and manage social media resources of the school and its employees while also providing a best practices guide for addressing social media issues.
District Social Media Policy, Part 1: Student Social Media Policies Checklist
Consider some real scenarios regarding students’ use of social media determine how your school would respond:
- A student makes several posts on his MySpace page that he will kill not only the people he hates, but a few more random;
- A group of students create a website chronicling daily life at school that contains racist and offensive comments and makes sexually explicit comments about female classmates; and
- A high school student creates a fake profile of her principal, using the principal’s picture from the school website, which used crude content, disparaging remarks about the principal and his family and made allegations regarding his sexuality.
Today’s students have been raised with the ability to use computers from their birth. As a consequence of the growth of social media sites, the students’ technical sophistication more often than not outpaces their maturity and ability to use such tools responsibly. The statistics from 2012 are staggering: monthly active users on Facebook total nearly 850 million; there were 175 million tweets sent from Twitter every day in 2012; and more than 5 million photos are uploaded to Instagram everyday. Students’ personal use of social media has already begun to impact schools, through cyber-bullying, threats of violence, disrespect of teachers and administrators, which have resulted in suspensions but also has resulted in lawsuits for the school’s response to students’ use of social media. Districts are forced to walk a fine line between harnessing students’ use of social media to further the education mission while simultaneously not violating their rights to use such media.
To help schools address the students’ use of social media, SLRMA has prepared its District Social Media/Electronic Communication Practice and Policy: Self-Audit Checklist and Best Practices on the Use of Social Media and Electronic Communication for School Districts. In this Part 1, immediately available for download, we address Student Social Media Policies. Coming later this year, in Part 2, we address Administrator Social Media Policies. The use of this checklist will immediately help your school contend with an already contentious issue.
Goudeau v. East Baton Rouge Parish School
Determining whether a teacher’s public criticism of a principal is protected Free Speech or conduct subject to discipline can be difficult. In this case, a Teacher was transferred to another school after she argued against and ultimately refused to change children’s grades under a policy instituted by the Principal. Once transferred, Teacher sued Principal for the alleged violation of the First Amendment Rights and wrongful termination. Ultimately, the court determined the Principal was not entitled to immunity for these actions because the teacher’s speech implicated a matter of public concern. Read this case now to ensure your district knows the contours of this employment issue.
B. H. v. Easton Area School District
The Federal Court Appeals in Pennsylvania recently found that a school violated its students’ First Amendment rights by banning a bracelet encircled with the words “I ♥ boobies (Keep a Breast)”. Although the court found that the bracelets were ambiguously lewd, it also found that they commented on a social of political issue. As consequence, the First Amendment prevented the school from taking adverse action against the students for wearing the bracelets to school. Download and read the summary now to learn when your district can, and cannot, ban ambiguously lewd student speech.
Vance v. Ball State
The U.S. Supreme Court issued its decision in Vance v. Ball State which further clarified what constitutes a “supervisor” under Title VII. In this case, the court held that an employer can be held vicariously liable under Title VII for the acts of its supervisors, i.e., those employees who are empowered to take “tangible employment actions: hire, fire, reassign and other actions resulting in substantive employment changes. However, the U.S. Supreme Court made equally clear that even if the employee does not have such power, courts are entitled to see the employee as a supervisor if the employer relies on the employee to make those substantive employment decisions. Read the case summary now to see how this decision may impact your school district.
Pregnant and Parenting Students under Title IX (Hogan Memo)
According to the National Center for Education Statistics, 27.8% of sophomore female students who dropped out of high school did so because of pregnancy. Recently, the U.S. Department of Education’s Office of Civil Rights (“OCR”) issued its dear colleague letter and accompanying pamphlet regarding the rights of pregnant and parenting students to educational opportunities under Title IX. It is clear, the OCR is looking more closely at school’s treatment of and efforts on behalf of pregnant and parenting students. Now is the time to download this article and accompanying material to review your district’s policies and procedures in light of the OCR’s suggestions.
Use of public benefits or insurance with IDEA
On June 11, 2013, The U.S. Department of Education’s Office of Special education and Rehabilitation Services recently released its model parental notification under the Individuals with Disabilities Act pursuant to regulations promulgated in February, 2013. To assist school district, Maree Sneed and Esther Haley Walker of Hogan Lovells provides the following client memo explaining a school’s obligations and a copy of the model written notification.
Fischer vs University of Texas at Austin
In this new Hogan Lovells’ brief, Maree Sneed and David Ginn discuss the recent U.S. Supreme Court decision in Fisher v. University of Texas at Austin, which requires schools that consider race in admissions must affirmatively demonstrate that its consideration is necessary to achieve the educational benefits of diversity. Although it leaves existing doctrine largely intact, its impact on K-12 education may not come into full focus for some time.
Douglas v. Rochester City School District
Isolated incidents of offensive and boorish behavior that is not perpetrated because a hostility to race of gender will not support hostile work environment claims. In this case from The Federal Court of Appeals in New York, the court clearly establish the elements of a successful claim and describes the necessary elements of a retaliation claim. This case will help your school district to understand the elements of such a cause of action to derail such claims before they manifest.
Fair Labor Standards Act: Self-Audit Checklist For School District Employers, 2013 Update
Since January 2013, the U.S. Department of Labor has collected over $3.6 million in back wages and penalties from employers who failed to track overtime, improperly classified non-exempt employees and failed to maintain the appropriate paperwork. The Department of Labor’s time spent investigating and securing these awards has increased by over 56%. What is your school district doing to avoid becoming a target?
G.C. vs. Owensboro Public Schools
Schools need to remain vigilante that their policies and procedures are compliant with Constitutional principles. In this case from the Federal Court of Appeals overseeing Kentucky, the Court determined the school violated the a student’s Due Process rights when it expelled him without the benefit of a hearing. In addition, the school searched his phone without justification in violation of the student’s 4th amendment rights. This case provides the elements schools need to look at to see if a due process hearing is necessary and what is needed to justify a search of a student’s belongings.
Disciplining Students with Disabilities Self-Audit Checklist/Best Practices On the Use of Restraint
Schools are using various methods to discipline students. However, improper and sometimes dangerous methods of discipline are leading to tragic results and liability. The U.S. Government Accounting office estimated that over 200 students have died as a result of school based seclusion and restraints between 1999 and 2009. As a consequence, school districts can face significant liability. To assist your district in avoiding such liability, download SLRMA’s Disciplining Students with Disabilities Self-Audit Checklist/Best Practices On the Use of Restraint and Seclusion right now and review your district’s procedures.
McCoy v. Board of Education, Columbus City Schools
School liability for an employee’s conduct turns on the extent to which the school has knowledge of such conduct and whether, given the conduct, the school took appropriate action. In this case, the 6th Circuit Court of Appeals for Ohio addresses the liability of a school board and a principal faced with events surrounding the molestation of a student by a teacher. The summary outlines what your district needs to know about “deliberate indifference standard” and when officials will be protected by the doctrine of qualified immunity.
Connelly v. Steel Valley School District
In Connelly v. Steel Valley School District, the Third Circuit Court of Appeals analyzed with a school’s disparate compensation scale between teachers with in-state teaching experience and those teachers with out-of-state teaching experience violated the fundamental rights protected by the U.S. Constitution. The Court ultimately held that schools can value in-state experience greater than out-of-state experience because it served the legitimate state purpose of promoting an efficient an effective school system.
Office for Civil Rights’ Guidance Requires School Districts to Provide Students with Disabilities Equal Opportunity to Participate in Athletics
This Hogan Lovells Memorandum discusses the recently released Dear Colleague Letter from U.S. Department of Education Office for Civil Rights on school districts’ obligations to provide extracurricular athletic opportunities to students with disabilities. By outlining the three lessons to be learned from the letter, Hogan Lovells help your school get a head start in reviewing your district’s compliance with these guidelines.
Avoiding Discrimination Claims When Using Criminal History in Employment Decisions: Self‐Audit Checklist
Don’t Aid and Abet Potential Discrimination Claims when Using Criminal Background Checks in Your Hiring Practices.
Criminal background checks are necessary to protect schools from becoming potential victims. However, improper and overzealous use of criminal background checks may result in inadvertent discriminatory hiring practices that can lead to liability under Title VII.
Recently, the Equal Employment Opportunity Commission (EEOC) issued its guidelines for using criminal background checks in employment decisions. The guidelines highlighted the significant increase in the number of Americans who have been through some part of the criminal justice system. From 1991 to 2007, the percentage of Americans who have served time in prison has risen from 1.8% to 3.2%. Moreover, arrest rates for African American and Hispanic men are significantly. If the incarceration continue unabated, approximately 6.6% of all persons born in the United States in 2001 will serve some time in prison during their lifetime.
Title VII of the Civil Rights Act of 1964 (42 U.S.C. §2000, et seq.) prohibits discrimination based on race, color, religion, sex, or national origin. Given the statistics above, a school’s otherwise neutral policy or practice in using criminal background checks may result in disproportionately more Title VII-protected groups being refused employment simply based on their criminal background. Thus, schools need to evaluate their use of criminal background checks now to ensure they are not exposing themselves to liability under Title VII.
SLRMA is pleased to offer its Self-Audit Checklist for Avoiding Discrimination Claims When Using Criminal History in Employment Decisions. This Checklist provides your school with the means to evaluate its current practices and educate your districts on potential pitfalls in the use of criminal background when make employment decisions. In anticipation of the hiring season, your school district should immediately download and follow the Checklist to avoid any accusations under Title VII.
School Compliance with Title IX For Athletic Programs: A Self-Audit Checklist
The OCR has made it clear it reads Title IX to equally apply to primary and secondary schools as it does at the collegiate level. Given the OCR’s increased interest in Title IX compliance at the high school level, SLRMA is pleased to offer its Self-Audit Checklist for School Compliance with Title IX for Athletic Programs. SLRMA’s Self-Audit Checklist will help your school district’s athletic programs comply with Title IX and help avoid fines and penalties for “unsportsmanlike conduct" failing to offer equal opportunities to boys and girls who play high school sports.
Although most people are familiar with Title IX at the collegiate level, it applies to any school that receives federal funds, including public K-12. School districts violating Title IX can be subject to regulatory enforcement action and possibly costly private civil suits for damages. To help your school, SLRMA is pleased to offer the Self-Audit Checklist for School Compliance with Title IX for Athletics Programs to help your school make the right call.
Avoiding FLSA Pay Violations Self-Audit Checklist for Substitute Teachers
The FLSA also governs how schools must handle their pay practices with respect to the hiring and use of substitute teachers. This checklist, “Avoiding FLSA Pay Violations Self-Audit Checklist for Substitute Teachers” should be used in conjunction with SLRMA’s popular FLSA Self Audit Checklist, will able to thoroughly assist your school district in avoiding FLSA pay violations and liability.
Addressing Bullying and Harassment: A District Self‐Audit Checklist
Is your school district prepared for dealing with the bullies in your schools? With bullying (including cyber bullying) incidents on the rise, school districts are becoming increasingly liable for these incidents. SLRMA’s Anti‐Bullying and Anti‐Harassment Checklist can help prevent your school from becoming a victim of bullies.
Avoiding Sexual Harassment and Retaliation Compensation Claims Self-Audit Checklist
Protecting your school district from hostile environment sexual harassment is critical to risk management. How well is your school district informed about these issues?
Determining whether or not a hostile environment based on sexual harassment is present is difficult. Use this self-checklist to determine your district’s potential exposure to such claims.
E-Discovery: School District Self-Audit, Part I
SLRMA and FLIC's 2008 Special Report: E-Discovery Self-Audit Checklist, Part I. The E-Discovery checklist addresses important protocol which school districts must take with the storage of electronic information in order to protect themselves, including proper inventory of information, consistent retention and deletion policies, and the clear publication of such policies to district employees.
Model Wellness Policy Checklist
Schools play a critical role in promoting student health and should be committed to creating a school culture that promotes and protects children’s health. This checklist will help your district meet the challenges in providing the programs and policies necessary for a healthy student body.